Office automation refers to a variety of computer and software applications that are used for digitization of processes such as collect, store, manage information for offices to carry out tasks of the organization electronically. (It integrates the administrative work which is usually related to information management)
The basic activities of an office automation system includes: storage of raw data, electronic transmission, and electronic information management. Office automation helps to optimize and automate the administrative processes available in the organization. The main column of office automation is the LAN, which allows the users to transfer data to another users. All office activities are sent over the network such as processing of written, visual, and audio data. All administrative tasks are placed in a category that includes writings, records, copies, fax telex, microfilms, data exchange, numerical control, scheduled meetings and etc. Office automation has been developed to provide tools to simplify, improve, and automate the organization's activities, including administrative data management, meet coordination, and so on.
Software packages that are introduced to the world as office automation, includes: AppleWorks، Corel WordPerfect، Microsoft Office,Sun Star Office. In general, it is the evolution of the Secretariat system and what we refer to as the office automation system, which is used to replace the handwritten method and the correspondence amount. Today, software systems are designed with a view to mechanizing organizational correspondence for office automation all over the world and that includes the circulation of forms, letters, in general, administrative correspondence inside and outside of an organization. It is an important part of the operation of organizations such as government agencies and services.
Advantages of office automation:
- Office automation can perform more tasks at a faster rate.
- It lowers the need for employing.
- Less memory is required to store data.
- Several people can update the data at the same time if the program changes.